A public rate is visible on all distribution channels, provided that there is pricing, availability and rooms loaded. Follow the steps below to learn how to build a rate plan. 

 

 

This article provides instructions on how to complete the following:

• The Rate Tree
• The Rate Wizard
• Rate Setup
• Channels

 

The Rate Tree

The Rate Tree contains all rates available at the hotel and are ordered by category. These categories act as Parents to the rates (children) and therefore must be carefully selected when building a new rate.

 

In Inventory-Rates, click on Rates, right-click on the rate tier (group) to which the new rate will belong and select Add Rate.

 

In the pop-up window, enter the new rate name and click on Add Rate.

 

The Rate Wizard

The Rate Wizard displays as soon as the new rate name is saved. It will guide you through 7 steps to ensure that all important rate information is entered.

 

Go to 1. Build Rate Plan to start  and move on to the next step.

 

Rate Description

Include added value and selling points.

 

GDS Rate Description

• Include added value and selling points
• Line 1: Repeat the Rate Name (max. 30 characters

 

Begin/End Sell Date

• Leave Begin Sell Date as today’s date
• Leave End Sell Date blank

Notify GDS

Always leave as selected.

 

GDS limitations
Line 2 and 3: max. 45 characters
Allowed special characters: period (.), slash (/), hyphen (-)  

 

Currency

Change if different to hotel default.

Commission Type

Change if different to hotel default.

Policies

Change if different to hotel default.

 

Meal Plan Included Y/N

Select if a meal plan is linked to the rate.

Meal Plan Added Y/N

Select if a meal plan cost is added to the rate.

Calculation Method*

Select a calculation method (e.g. Standalone Rate).

Rate for Sale

Make sure this option is always selected.

*For more information on calculation methods, refer to the guide Rate Calculation Methods.

 

 

Use Inherited Value
This option refers to the default settings set for your Hotel, in the Preferences Menu.

 

Leave the Radio button on Rate Plan applies to selected room types.

Select all room types that need to be attached to the new rate (Leave Room Types and Property Room Types unselected).

 

Enter a date range for the rate plan pricing.

 

Enter the amount for each room type and save your changes.

 

 

 

Note
This Step only displays for Standalone rates.

 

Select the GDS Rate Category Promotion from the drop-down and go to the next step.

Select the Channels the new rate should be distributed to.

 

Review the completion summary and click on Save Rate.

 

Rate Setup

Once the Rate Wizard is completed go to Rate Setup and complete the following fields:

 

Enter the Rate Code as displayed in the PMS.

 

Select Tax Included if applicable.

 

Always select Allow External Changes for the PMS interface.

 

Add the Market Segment Code.

 

Apply any rate restrictions applicable.

 

 

Channels

A channel conversion must be created for each interface that the hotel has for the rate.  The main channels to be added are for PMS, IBE and RMS, depending on the hotel.

• In the Channels tab, select Conversions and click on Assign New
• Select a Channel Name from the drop-down menu
• Enter today’s date in the Begin Date field (Leave End Date blank)
• Enter the External Reference from Rate Setup in the Code field. Ensure there are no spaces before or after the code