A negotiated rate can be visible on specific channels only, for selected customers. Pricing and availability are loaded according to rate loading instructions given to the hotel. Follow the steps below to learn how to build a negotiated rate plan.
This article provides instructions on how to complete the following:
The Rate Tree
The Rate Tree contains all rates available at the hotel and are ordered by category. These categories act as Parents to the rates (children) and therefore must be carefully selected when building a new rate.
In Inventory-Rates, click on Rates, right-click on the rate tier (group) to which the new rate will belong and select Add Rate.
In the pop-up window, enter the new rate name and click on Add Rate.
The Rate Wizard
The Rate Wizard displays as soon as the new rate name is saved. It will guide you through 7 steps to ensure that all important rate information is entered.
Go to 1. Build Rate Plan to start and move on to the next step
Rate Description
Include added value and selling points.
GDS Rate Description
- Include added value and selling points
- Line 1: Repeat the Rate Name (max. 30 characters
Begin/End Sell Date
- Leave Begin Sell Date as today’s date
- Leave End Sell Date blank
Notify GDS
Always leave as selected.
GDS limitations
Line 2 and 3: max. 45 characters
Allowed special characters: period (.), slash (/), hyphen (-)
Currency
Change if different to hotel default.
Commission Type
Change if different to hotel default.
Policies
Change if different to hotel default.
Meal Plan Included Y/N
Select if a meal plan is linked to the rate.
Meal Plan Added Y/N
Select if a meal plan cost is added to the rate.
Calculation Method*
Select a calculation method (e.g. Standalone Rate).
Rate for Sale
Make sure this option is always selected.
*For more information on calculation methods, refer to the guide Rate Calculation Methods.
Use Inherited Value
This option refers to the default settings set for your Hotel, in the Preferences Menu.
Leave the Radio button on Rate Plan applies to selected room types.
Select all room types that need to be attached to the new rate (Leave Room Types and Property Room Types unselected).
Enter a date range for the rate plan pricing.
Enter the amount for each room type and save your changes.
Note
This Step only displays for Standalone rates.
Select the GDS Rate Category Negotiated (or Consortia depending on the rate plan.
Select the applicable Contract from the drop-down list and click on Save.
If the Contract is not listed, please submit the Rate Loading Instructions to Data Services
Unselect specific channels as required.
In the next step, review the completion summary and click on Save Rate.
Rate Setup
Once the Rate Wizard is completed go to Rate Setup and complete the following fields:
Enter the Rate Code as displayed in the PMS.
Always select Allow External Changes for the PMS interface.
Select Tax Included if the rate includes taxes based on the hotel’s policies.
Add the Market Segment Code.
Apply any rate restrictions applicable.
Channels
A channel conversion must be created for each interface that the hotel has for the rate. The main channels to be added are for PMS, IBE and RMS, depending on the hotel.
In the Channels tab, select Conversions and click on Assign New.
- Select a GDS Channel from the drop-down menu.
- Enter today’s date in the Begin Date field (Leave End Date blank).
- Enter the External Reference from Rate Setup in the Code field. Ensure there are no spaces before or after the code.
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